Effective workforce scheduling ensures that club operations run smoothly and customers leave satisfied. However, many managers often struggle with issues such as overstaffing, understaffing, and the need for last-minute schedule changes, all of which can lead to wasted resources and unhappy employees.

ClubsHR tackles these challenges head-on by providing a robust solution to streamline staff rosters and optimise labour costs. ClubsHR’s smart rostering features can assist you in creating efficient schedules, reducing the manual workload, and ultimately enhancing your profitability.

ClubsHR’s Rostering Capabilities





ClubsHR integrates powerful workforce management tools with an intuitive interface, making handling everything from scheduling shifts to time tracking easier.

Embracing smart rostering for seamless scheduling

• "Smart Rostering" is an intelligent approach to scheduling that uses real-time data to create accurate and cost-effective rosters. ClubsHR’s thoughtful and data-driven method simplifies the scheduling process and ensures that each shift is assigned to the right person.

Enjoy an easy-to-use interface that streamlines workflow

• ClubsHR offers a user-friendly design that simplifies schedule creation, editing, and sharing. Managers can easily drag and drop shifts, quickly adjust as needed, and notify their staff immediately, reducing the frustrating back-and-forth of traditional scheduling tools and methods.

Step-by-Step Guide to Building a Smart Roster





Creating an efficient, fair, cost-effective staff roster is essential for any club to ensure smooth operations and foster employee satisfaction. With ClubsHR, managers can easily simplify the scheduling process, meet compliance needs, and keep everyone in the loop.

Here’s a step-by-step guide to help you build your smart roster effectively:

• Set up your team profiles by adding employees, assigning roles, and specifying pay rates to establish a strong foundation. It’s essential to keep track of each team member’s availability precisely, as this information is crucial for effective scheduling. By creating detailed profiles for everyone, you can promote a fair distribution of tasks and maintain a balanced workload across the team.

• Gather and honour staff availability within ClubsHR to boost morale. Encourage all employees to update their shift preferences. This is a valuable opportunity for managers to access real-time availability, which can help minimise scheduling conflicts.

• To save time, build flexible roster templates for recurring shifts, busy weekends, or special events. Feel free to adjust the templates as necessary, particularly during busy times. ClubsHR’s template system streamlines the scheduling process, enabling managers to concentrate on more strategic responsibilities.

• Use the system’s features to spot overlapping shifts, budget concerns, or compliance breaches before publishing. Adjusting the team roster to keep wage costs in check and meeting coverage requirements is essential for maintaining efficiency. ClubsHR provides valuable insights that empower managers to boost productivity while ensuring high-quality service is never sacrificed.

• Publish your final roster and notify staff via email, SMS, or in-app alerts for transparency. Employees can confirm details or request changes, allowing for ongoing updates. This streamlined communication process fosters accountability, minimises confusion, and ensures everyone stays aligned.

Additional Features That Enhance Roster Management





Managing a club can often feel overwhelming, especially when juggling various shifts, adapting to last-minute changes, and controlling labour costs. ClubsHR provides valuable insights and powerful tools to keep your team engaged and help you maintain your financial health.

• Live wage tracking: ClubsHR provides real-time estimates of your wage costs, showing exactly how your staffing expenses build up as you create staff schedules. This feature enables you to proactively adjust your rosters, helping you prevent unexpected budget overruns.

• Timesheet integration: The system updates its time and attendance records when staff members clock in and out for less manual data entry and fewer chances for errors. As a result, payroll processing becomes more seamless, helping to save you time and reduce any potential frustrations.

• Award & compliance checks: ClubsHR takes the hassle out of managing your team's schedules by checking rosters against industry awards, penalty rates, and leave entitlements. This means you can be confident that you comply with legal requirements, ultimately protecting your business from unnecessary fines.

• Mobile app for on-the-go management: Managers and team members can conveniently access their schedules, request time off, or swap shifts from their mobile devices. With real-time notifications, everyone stays updated and informed, ensuring nothing slips through the cracks.

• Reporting & analytics: The dashboard offers a clear and concise view of key information like labour costs, roster changes, and other essential metrics. With these insights, you can make more informed scheduling decisions and steadily improve your workforce strategies.

Best Practices for Using ClubsHR





By utilising real-time analytics, recommending solutions, and providing an intuitive interface, ClubsHR helps ensure your staff is satisfied and all shifts are adequately filled. Here are five best practices to help you maximise the benefits of ClubsHR’s smart rostering tools and enhance your daily operations:

1. Plan ahead: To ensure your team is well-prepared, it's crucial to draft rosters in advance. Using ClubsHR’s historical data, you can identify peak times and allocate staff accordingly. Planning ahead helps avoid last-minute rushes and demonstrates consideration for your team members' time and personal commitments.

2. Engage your team: By utilising ClubsHR’s team messaging features, you can easily discuss your team’s availability and preferences. Encouraging open dialogue builds trust and minimises scheduling conflicts, ensuring that the right people are matched with the right shifts.

3. Monitor and adjust in real-time: With ClubsHR's real-time analytics, you can quickly identify staffing shortages and take swift action. Stay aware of your surroundings and make quick adjustments, ensuring you maintain seamless service on the floor.

4. Utilise automation wisely: You can achieve the best results by balancing technology-driven insights with your personal understanding. This combination of data analysis and human intuition creates rosters that are efficient and tailored to your team's needs.

5. Stay informed about updates: Regular training is key to mastering new tools and features, so schedule ongoing learning sessions for your team. By staying informed, you’ll maintain a competitive advantage in efficient, people-focused roster management.

ClubsHR’s smart rostering helps businesses streamline their shift planning smartly and efficiently. It enables you to track labour costs and maintain compliance from one easy-to-use platform. By simplifying the scheduling process, managers can significantly reduce errors, reduce overtime, and reclaim valuable time for more critical tasks.

This data-driven approach enhances transparency and accountability, boosts team morale, and improves customer satisfaction. Sign up for a trial today and see how ClubsHR can revolutionise your rostering process.